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HOA MANAGEMENT
Managing a Homeowner Association requires additional skills on top of those necessary to be a successful property manager. The HOA manager acts as agent for the association and provides administrative services for the association members (or owners) and their Board of Directors. Additionally, the level of detailed accounting also increases due to the filing of tax returns, reserve accounts, special assessments and the fact units may be bought and sold daily. Our objective is to maximize cash flow to the Association, enhance property values and achieve optimum quality of life for homeowners.
Administrative Services:
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Prepare and mail notices, proxies, ballots and agendas in accordance with the requirements and provisions of Declaration and the By-Laws of the Association.
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Guide and assist members of the Board in the performance of their obligations.
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Guide and assist the Board in the development of policies and procedures.
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Assist in the administration of the provisions of the Declaration, Articles of Incorporation, By-laws rules, regulations and policies of the Association (the “Governing Documents”).
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Maintain all records of the affairs of the Association and the Board, including the Declaration, Articles, By-Laws, rules and regulations, policies, minutes of meetings and copies of contracts.
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Maintain current lists of the Owners, Officers, and Directors and such other records or schedules as may be required.
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Maintain business relations with owners/tenants, and assist in resolving individual owner/tenant requests as they pertain to the administration of the Association, Common Elements, and governing “Rules and Regulations”.
Fiscal Services:
Physical Management:
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As Managing Agent we will cause the property to be maintained as directed by the Board, and as provided for by the operating budget.
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Make physical inspections of the property.
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On behalf of the Association, Managing Agent will monitor the performance of independent contractors and/or employees required for the operation and maintenance of the property.
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Negotiate and execute on behalf of the Association, contracts for utilities, trash removal, landscaping and such other services as may be necessary and advisable. Managing Agent shall also purchase on behalf of the Association such equipment, materials and supplies as are required or necessary for the proper maintenance of the property.
Insurance:
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Assist the Board in matters relating to protection of the property against risks and with the approval of the Board, place appropriate insurance coverage for fire, general liability, fidelity bonds, statutory and other approved forms of insurance coverage.
Assist in processing insurance claims against the property. Investigating, reporting, supervising and following-up on payment on insurance claims for damages covered by the Association’s insurance.
For more information on our Association management program please contact Bill Hennigar at Progressive Management Company, 303.452.8621. Thank you!
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